Resource Coordinator
Lakeshore Talent
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Resource Coordinator
Are you passionate about precision, process improvement, and contributing to cutting-edge climate solutions? As our Resource Coordinator, you’ll be at the heart of our carbon capture, utilization, and storage (CCUS) initiatives—supporting the teams turning bold ideas into real-world impact. This role combines data management, operational coordination, and cross-functional collaboration, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.
You’ll be the go-to expert for the SmartSheet and resource tracking systems, ensuring smooth operations behind the scenes while influencing broader project success. From onboarding new talent to fine-tuning data processes, your work will directly support the success of high-impact projects in the clean energy transition.
Pay: $35 – $45/hr. depending on experience
Job Type: Long-term contract
Location: Primarily remote; applicants residing in Denver or Dallas will be prioritized
What You’ll Do:
Own the Timesheet System
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Administer the SmartSheet timesheet system.
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Manage weekly timesheet submissions and approvals for users and supervisors.
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Proactively follow up on overdue entries and ensure data is clean, accurate, and audit-ready.
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Compile weekly resource reports and deliver monthly/quarterly accounting data for cost allocations.
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Maintain and update project, personnel, and supervisor records to keep systems running like clockwork.
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Continuously enhance and troubleshoot the timesheet platform.
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Educate new users and supervisors with engaging training and intuitive documentation.
Champion Onboarding & Orientation
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Partner with HR, IT, and Facilities to deliver seamless onboarding experiences.
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Develop and deliver onboarding documentation and orientations
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Coordinate staff transitions with discretion and professionalism.
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Help new team members hit the ground running with clear guides and welcoming orientations.
Be a Reporting Rockstar
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Provide resource reporting to stakeholders and teams on a regular basis.
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Deliver clear, actionable reports for project managers, functional leads, and project controls teams.
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Develop and maintain administrative documentation that supports transparency and efficiency.
Support Project Controls
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Assist project controls leaders with cost and schedule data processing.
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Facilitate integration between various tools and data systems, building bridges across the digital ecosystem.
What You’ll Bring:
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Sharp organizational skills and the ability to juggle tasks without dropping the details.
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Advanced proficiency in SmartSheet and Microsoft Excel—you speak data fluently.
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Excellent communicator with strong writing and presentation skills.
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Comfortable working independently in a dynamic, evolving environment.
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A natural collaborator with a positive, solution-focused attitude.
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Fierce attention to detail and a commitment to data integrity.
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A continuous improvement mindset—always looking for ways to streamline, upgrade, and evolve.
Education and Experience Qualifications:
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Post-secondary training or education in business systems, data science, engineering, accounting, or a related field.
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Demonstrated mastery of SmartSheet and Excel for tracking, reporting, and analysis. Strong capabilities in Word and PowerPoint.
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Experience with timesheet systems, resource coordination, or project controls is a strong asset.
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SmartSheet Core Product and System Admin certifications are a plus (or equivalent proven experience).
Work Environment
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Candidates in the Dallas or Denver areas will be prioritized
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Flexible office/Remote work environment
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Occasional need for varied hours to align with reporting cycles.
Why Join Us?
You’ll be joining a team that’s not just tracking hours—we’re measuring impact. This is more than a coordination job; it’s a gateway into the vital work of carbon reduction. Your contributions will keep projects on track, people empowered, and progress visible.